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The best pool service software – from the pool to the store

Everything you need in one integrated solution

Powerful business management platform

Save hours by eliminating paperwork with a smart synchronised system that unifies accounts, payments, ordering and point of sale

Link multiple contacts to a pool

Manage and report on customers and pools

  • Maintain a single master database of customers and pools
  • Retain pool history even if owners come and go
  • Link pool details to as many customers as you need to split bills
  • Easily provide customers with a complete history of their pool

Batch billing

Enter data once and it’s synced across your systems

  • Pooltrackr integrations include Xero (accounting), Stripe (credit card payments) and Lightspeed (point of sale).
  • Automate billing and debtor management
  • Batch invoice all your customers

Scheduling dashboard

Book and schedule jobs

  • Get quotes approved with a digital signature and deposit
  • Save time with route optimisation and seasonal recurrences
  • Assign last minute jobs efficiently
  • Automate your SMS/email reminders and updates
  • Remind customers to top up water or provide access
  • Quickly check job status with colour coding

Marketing campaigns control panel

Cohesively brand your communications

  • Use winning templates for quotes, reports and invoices
  • Tailor templates to your business and customers
  • Build your business with professional marketing campaigns

Equipment management

Simplify inventory management

  • Ditch data entry with the barcode scanner
  • Integrate point-of-sale
  • Automate re-ordering
  • Track equipment and warranty details
  • Report on sales

Analytics dashboard

Track performance and profitability

  • Use analytics to optimise business performance
  • View by store, staff member, service or product

White labelled interface

Build franchisee loyalty

  • Brand Pooltrackr as your own platform
  • Ensure consistent, high-quality processes
  • Link ordering to your own warehousing system
  • Take advantage of attractive group pricing

Simple, accurate water testing

Save time and improve accuracy with easy water testing in the store or at the poolside

Powerful chemical calculator that works with all products

  • Comes with product lists and pricing from major chemical suppliers.
  • Instantly add, update and reprice items – or add your own list.
  • The chemical calculator links to your list and recommends chemical targets and formulas based on pool volume, surface, sanitisers etc.
  • Easily set your own default min and max targets for chemical tests, use the pre-loaded surface and sanitiser exceptions – or create your own.

Spin and Palintest integration

  • Syncs wirelessly with water testing devices including Palintest 9, Palintest 25, SpinLab and SpinTouch.

Smart app for pool techs

Provide good, efficient service with an app that lets techs manage jobs, do water tests, invoice and take payments on the go.

Available on IoS and Android, the Pooltrackr mobile app gives techs the tools they need

  • GPS navigation directs techs to the pool
  • Address is linked to client details and job notes
  • They can message the customer on approach via the app
  • Templates walk them through the job to ensure it’s done right
  • Inbuilt chemical calculator knows the pool (volume, surface, etc) and provides chemical recommendations based on your product list
  • Make observations and get recommendations on the spot
  • Schedule a follow-up, if needed
  • Snap and send a photo to prove the job was done
  • Take payment on site